Sending emails via Google GMail
Configure your GMail account
When using GMail to send emails from College Office, we highly recommend that you setup 2-factor authentication in your Google GMail account. If you enable 2-factor authentication on your Google account you must generate an application password to be used by College Office in place of your actual password. The steps are as follows:
- Log in to your Google account: Account > Security
- Under the section Signing in to Google click App passwords, then sign in again to confirm it's you.
- Scroll down to Select app, click on the drop-down box and select Other (custom name). Give this app password a name, e.g. "College Office" and then click Generate. Copy the generated password and use it as the password in your College Office SMTP settings instead of your actual GMail password.
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See video tutorial
Configure College Office to use GMail
From within College Office click Setup -> My Institution -> Custom and then click on each of the following fields to set their value:
- SMTP Server: smtp.gmail.com
- SMTP Port: 587
- SMTP Encrypted: Yes
- SMTP Account: enter the email address of your GMail account.
- SMTP Password: enter the application password that was previously generated for College Office. If you are not using 2-factor authentication (not recommended), enter your actual GMail password.
Note:
If you do not configure your GMail account to use 2 steps authentication, you must then grant what Google calls Less secure app access by setting that feature On from the Account > Security page of your GMail account. This is only a temporary solution though as this setting will no longer be available after May 30 2022.
© College Office, 2022 • Updated: 04/26/22
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