Upload a Document

MISCELLANEOUS -> Upload a Document

This form lets you either scan a document from a local scanner (if you subscribe to this feature) or upload a document from your local network or reference an external document on the internet via its web address (web page, YouTube video, Google Drive document etc...) which can then be accessed by authorized College Office users.

  • Notes:

    • Scanning documents into College Office is disabled by default in order to prevent the appearance of a message that will ask you to download a small utility required for this feature to work. Set Use Local Scanners to Yes in your User Profile accessed by clicking you name on the upper left of the home screen and you will be prompted to download and install a small application the first time you invoke this form from your local computer.
    • The maximum size of the document that can be uploaded or scanned is configured via a setting in My Institution
  • Document Name: If scanning a document, you need to enter a name. If uploading a file this is by default the name of the file, but you can rename it as you wish. If referencing a web address, you can use this field to enter a title that will be displayed instead of the web address.

  • Ext. extension type of the document. This is automatically set by College Office based upon the type of document you have scanned or uploaded.

  • SCAN (only visible if you subscribe to this feature) click on this button to scan a document from one of your local scanners. College Office will display a scanner configuration form that lets you set various settings: the image type (PDF, TIFF, JPEG or PNG), the color (Black & White, Grayscale or Color), the image resolution and the page size. You can also set if you want to use the document feeder, scan document in duplex (both sides) mode or not and show the user interface of the scanner provided by the device vendor or not (your selection will be saved as your new default.) Once you click SCAN again, College Office will ask you to select one of the scanners accessible from your local computer. Note that only those settings and options compatible with the scanner you select will be applied. Check the list of compatible scanners.

  • Chose File (the wording depends on your browser, for FireFox it says Browse...) click on this button to select a file from your local network. If using a Smart Phone or a Tablet, this button lets you also access the camera which makes it very easy to upload a picture.

  • Document Web Address: enter the web address of the document on the internet if applicable.

  • Description: use this field to enter a description of the document if applicable.

Click the button on the upper right to save the information. Click to cancel.

© College Office, 2021 • Updated: 02/20/21
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