Grade Edit Form

This form is used to configure a grade.

  • Grade: Name of the grade, for example 'A' or 'C+'. The name must be unique unless the grade is inactive.
  • GPV: Grade Point Value of this grade when computing the GPA (Grade Point Average) of students. For example, 'A' has usually a GPV of 4.0. The GPV is only relevant when "Use in GPA" and "Credit" are both set to "Yes".
  • Active: "Yes" if this grade is currently used. "No" if this grade should no longer be used.
  • Credit: "Yes" (the normal setting) if the credits of the class count towards the number of tried credits and, if this is also a passing grade, towards the number of credits earned, "No" otherwise (the grade has no effect on the GPA and does not count towards the number of credits tried or earned).
    Tip: You should define an "Audit" grade with "Credit", "Withdraw" & "Incomplete" all set to "No" ("Passing" and "Use in GPA" are irrelevant when "Credit" is set to "No"), then assign this grade at the beginning of the term to students taking the class for audit.
  • Passing: "Yes" if this is a passing grade. "No" if this is a failing grade.
  • Use in GPA: "Yes" if this grade is used when computing the GPA of a student, "No" if this grade is ignored when computing the GPA. Note that "Passing" and "Use in GPA" are only relevant when "Credit" is set to "Yes".
  • Withdraw: "Yes" if this grade means the student withdrew, "No" otherwise. This setting is important when College Office automatically determines the final grade from the graded assignments in the grade-book: if a student is already assigned a "withdraw" or a "non-credit" final grade, then College Office leaves this final grade as is.
  • Incomplete: "Yes" if the student did not complete all assignments. When College Office automatically determines the student final grade from the grade-book, College Office will automatically assign the 'Incomplete' grade to any student who has not received a grade on one or more assignment (Only one active grade should have "Incomplete" set to Yes.) .
  • Upper % and Lower %: This is only necessary if you want College Office to automatically determine the final grade for a class from the grade-book. College Office will compute an average percentage grade (rounded to the closest whole number) from the grade-book and assign the grade for which this average is between Upper % and Lower % (see also the Assignment View Form or the Students page of the Class View Form help topics.)
  • Meaning: grade meaning.
  • Note: internal note about the grade.

Beware: Do not forget to recompute the students GPAs, earned credits and tried credits if you make any change to the grades that may affect these numbers (for example: if you change the GPV of a grade).

Tip: If you want to change your grading policy without affecting students with past records, then mark the grade you are changing as inactive and create a new grade with the same name but different settings.
For example, suppose you want "B" to have a GPV of 3.5 for all future records, but you need "B" to retain its former GPV of 3.3 for all past records: simply deactivate your current "B" with a GPV of 3.3 and create a new grade named "B" with a GPV of 3.5! On the other hand, if you want the change to be retroactive for all past records, then edit your current "B" grade, change its GPV from 3.3 to 3.5 and then run the recompute command!

© 2017   College Office • Updated: 06/29/17
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