Instructor Class Screen

This form lets the instructor manage their class, it has 6 pages: Details, Schedule, Sessions, Students, Assignments, Documents and Messages.


This page displays the class details and its instructors.

  • Open or Closed status of the academic term.
  • Course title
  • Class identification as defined by its course code, class section and term. The purple color of the term indicates this is a hyperlink: click on it to view the term via the Instructor Term Screen.
  • Class start and end dates.
  • Class credits.
  • Class seats (maximum size of the class,) and class size (number of students in the class.)
  • Default delivery method of the course content.
  • Class instructors.


This page display the class schedule. Each tile shows:

  • Day of the week when the class meets
  • Time of day (using 24h format) when the class meets
  • Duration of the meeting in minutes
  • Frequency of the weekly meeting (every week, every 2 weeks, etc..)
  • Instructor assigned to that schedule
  • Room assigned to that schedule

Note: the schedule page shows the complete schedule of the class, including slots scheduled to be taught by other teachers than you.


This page displays all the class sessions (points in time when the class meets).

Click on a class session to view its details and to record attendance for that day via the Class Session Screen.


This page lists all the students of the class. Each tile shows:

  • Student name.
  • Student final grade if applicable.
  • Attendance statistics: number of times present, late, absent and excused.

Click on a title to view and/or record at once all grade, assignments and attendance data for the selected student via the Class Student Screen.

Click on the lower right to record the final grades of the students. Select either Record Final Grades to record the final grades manually or Compute Final Grades to let College Office compute the final grades from the graded class assignments: College Office computes the weighted averages of the students for each assignment type and then computes the final average as a weighted average of the assignment type averages. This final average is rounded to the closest whole number and then matched to the corresponding final letter grade.


The page is divided into 2 parts:

The upper part of the page shows the assignment types assigned to the class. Click on a tile to view the attributes of this assignment type for this class, as well as the class assignments of that type and the student averages for this assignment type, via the Assignment Type View Screen. Click the button on the lower right labelled Type to add a new assignment type via the Assignment Type Edit Screen.
Note: you may not be allowed to add or modify assignment types.

The lower part displays all the assignments of the class. Each tile shows:

  • Assignment Type
  • Assignment title.
  • Date work was assigned.
  • Date work is due.
  • Weight of the assignment within the type when computing the student class average for the corresponding assignment type.

Click on the lower right to add a new assignment via the Assignment Edit Screen.

Click on a tile to view the assignment details and record student grades via the Assignment View Screen.


This page displays all the documents that have been attached to this class. Some documents may be assigned to specific assignments, while others may be simply assigned to the class in general (such as a syllabus.)

Click on the file name (purple) to download the file or on the hyperlink (blue) to navigate to the online document. Click anywhere on the line outside of either link to edit or view more information about the document via the Instructor Class Document Edit Form.

Click on the lower right of the screen to upload a new document or a new link. Depending on how your institution has configured College Office, you may be restricted in the size of the document that can be uploaded.


This page displays all the email messages that have been broadcasted to all the students of the class with an email address on file. Each tile shows:

  • Subject of the broadcasted message.
  • Date and time when message was created.

Click on a tile to view the details of the message (content, target group, list of recipients) via the Instructor Message View Form.

Click on the lower right to create a new broadcast message for all class students with an email address on file via the Instructor Message Edit Form.

© College Office, 2019 • Updated: 05/11/18
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