Class View Form

This form is used to manage a class, it has six pages: Details, Students, Schedule, Sessions, Assignments and Messages.

Details

This page displays the class basic details and its instructors. The Class Size is automatically computed by College Office (as indicated by the blue color,) the other fields are edited via the Class Edit Form by clicking on the lower right.

Open or Closed refer to the status of the academic term of the class (see the Term Edit Form topic for more details. )

The purple color of the term lets you know this is a hyperlink: click on the term to view all its information via the Term View Form.

Click on an instructor to view their information via the Person View Form. (Click on on the lower right to add or change instructor information.)

Students

This page lists all the students of the class. Each tile shows:

  • Student name.
  • Student final grade if applicable.
  • Attendance statistics: number of times present, late, absent and excused.

Click on a tile and select either Edit Enrollment to edit the student class enrollment record via the Class Enrollment Edit Form or View Student to view the student information for the term via the Term Enrollment View Form.

Click on the lower right to record the final grades of the students all at at once. Select either Record Final Grades to record the grades manually or Compute Final Grades to let College Office compute the final grades from the class assignments: College Office assigns a final grade to a student by computing the weighted average of their assignment grades rounded to the closest whole number and then matching this average to a final grade according the Lower % and Upper % values assigned to Grades in Setup. (see also the Assignments help topic.)
Note: you may also record grades individually by clicking a tile and selecting Edit Enrollment.

Click to enroll a student in the class. College Office will display the list of students enrolled in the term who are not yet enrolled in this class: just select the student you would like to enroll and complete the enrollment process via the Class Enrollment Edit Form. If the student you would like to enroll in the class is not already enrolled in the term of the class, you can enroll them in the term by clicking Enroll in Term on the upper right of the form that displays the students already enrolled in the term.

Schedule

This form lets you define a schedule for the class. College Office uses this information to automatically generate all the sessions of the class (that is the points in time when the class meets), taking into account the days when your institution is closed as recorded via the Holidays form.

Each tile shows:

  • Day of the week when the class meets
  • Time of day (using 24h format) when the class meets
  • Duration of the meeting in minutes
  • Frequency of the weekly meeting (every week, every 2 weeks, etc..)
  • Instructor assigned to that schedule
  • Room assigned to that schedule

Click on a tile to modify the schedule via the Class Schedule Edit Form. College Office will automatically propagate the change to the related class sessions.

Click to add a new class schedule item via the Class Schedule Edit Form.

Sessions

This page displays all the class sessions (points in time when the class meets) that were automatically created by College Office based upon the class schedule. You can also create a floating class session (not linked to any defined schedule) by clicking on the lower right.

Click on a class session to view or edit its details and its related attendance information via the Class Session View Form.

Click on the lower right to create a new floating session (not linked to any defined schedule) via the Class Session Edit Form.

Assignments

This page displays all the assignments of the class. Each tile shows:

  • Assignment title.
  • Date work work was assigned.
  • Date work is due.
  • Weight of the assignment when computing the student final grade.

Click on the lower right to add a new assignment via the Assignment Edit Form.

Click on a tile to view the assignment details and record student grades via the Assignment View Form.

Messages

This page displays all the email messages that have been broadcasted to all the students of the class who have an email address on file. Each tile shows:

  • Subject of the broadcasted message.
  • Date and time when message was created.

Click on a tile to view the details of the message (subject, body, list of recipients) via the Message View Form.

Click on the lower right to broadcast a new message to the students of the class via the Message Edit Form (you may select to exclude audit and/or withdrawn students.)


© 2017   College Office • Updated: 09/07/17
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