Term Enrollment View Form

The Term Enrollment View Form lets you see all the information pertaining to a student in a term. The form has 6 pages: Details, Classes, Independent Courses, Schedule, Attendance and Transactions.

Details

The form's title 1 : Stephanie Carrey : Fall 2016 means this is the enrollment of Stephanie Carrey in the Fall 2016 academic term, the "1" meaning this is her first (see the admissions topic for more details.)

The page displays the name of the student on the upper left with a purple color, the standard color used in College Office to indicate an hyperlink: click on the name to go to the person's admission record. Likewise, click on the name of the term to view the term's information.

The rest of the page displays the information recorded via the Term Enrollment Edit Form:

  • Grade Level: grade level of the student in the term
  • Delivery Method: default delivery method of course content for the student in the term
  • Full Time: whether the student is full time or part time in the term
  • First Time: whether the student is a first time student this term or not.
  • Status in Term: status of the student in the term.

As well as the academic statistics of the student in the term (using a blue color, the standard color used in College Office to indicate automatically computed values):

  • Credits Tried: total number of credits tried by the student in the term.
  • Credits Earned: total number of credits earned by the student in the term.
  • Quality Points: points earned by the student in the term.
  • GPA: Grade Points Average of the student in the term.

Click the edit button on the lower right of the page to edit this information via the Term Enrollment Edit Form.

Classes


The page shows all the classes of the student for the term. Each tile shows:

  • Course code and class section
  • Final grade if applicable
  • Course title
  • Number of credits
  • Class attendance statistics: number of times present, late, absent and excused.

Click on the lower right to enroll the student into a new class. College Office will display the list of classes in the term in which the student is not yet enrolled: select a class to complete the enrollment via the Class Enrollment Edit Form.

Click on a tile to either edit the student class enrollment record or view the class. Select Edit Enrollment to edit the enrollment record via the Class Enrollment Edit Form. Select View Class to view the information about the class via the Class View Form.

Tip: you can enroll a student in a class from several paths:

Independent Courses

The page shows all the independent courses the student is enrolled in during the term. An independent course is a course taken by the student apart from a class, usually under the supervision of an instructor. Each tile shows:

  • Course code
  • Final grade if applicable
  • Course title

Click on the lower right to enroll the student into a new course. Select one of the active courses to complete the enrollment via the Independent Course Enrollment Edit Form.

Click on a tile to edit the student course enrollment record via the Independent Course Enrollment Edit Form.

Schedule


This page shows the student's schedule for the term based upon the schedules of the classes they are enrolled in.

Attendance


This page shows the student's attendance records for all classes in the term. Click on an attendance record to change its attendance status.

Transactions

This page shows all the financial transactions of the student during the term. Each tile shows:

  • Transaction effective date
  • Transaction Type (Charge, Payment, Credit, Refund)
  • Transaction amount
  • Transaction description

You can filter transactions by type (charge, payment, credit, refund) and/or by post date.


To add or modify a transaction:
  • Click on the lower right to add a new charge, payment, credit or refund. Select the type and record the transaction details via the Transaction Edit Form.
  • Click on a tile to edit a transaction via the Transaction Edit Form.

© 2017   College Office • Updated: 09/05/17
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