Admission View Form

The Admission View Form lets you see all the information pertaining to a student (a student record is synonymous with an admission record once the admission has been accepted.) The form has 7 pages: Details, Programs, Terms, Classes, Independent Courses, Transfers, Transactions.

Details

The forms's tile 1 : Stephanie Carrey means that this is the first admission record of Stephanie Carrey.

The page displays the name of the student on the upper left with a purple color, the standard color used in College Office to indicate an hyperlink: click on the name to go to the person's record.

The rest of the page displays the admission information recorded via the Admission Edit Form:

  • Status: status of the person in the admission process
  • Campus: campus of the admission record if applicable
  • Effective Start: effective start date of the admission
  • Effective End Date: effective end date of the admission
  • Previous College Experience: whether or not the person has previous college experience
  • Former Institution: educational institution attended by the person before applying to your institution.
  • Adviser: overall adviser of the student if applicable (a student can also have an adviser for a program of study he is enrolled in.)

As well as the cumulated academic statistics of the student for all academic terms (using a blue color, the standard color used in College Office to indicate automatically computed values):

  • Credits Tried: total number of credits tried by the student over all the academic terms of this admission record.
  • Credits Earned: total number of credits earned by the student over all the academic terms of this admission record.
  • Quality Points: number of points earned by the student over all the academic terms of this admission record.
  • GPA: Grade Points Average of the student over all the academic terms of this admission record.
  • Credits Transferred: total number of credits transferred under this admission record.

Click the edit button on the lower right of the page to edit this information via the Admission Edit Form.

Programs


This pages shows all the programs of study of the student. Each tile shows:

  • Program name
  • Status of the student in the program
  • Graduation if applicable

Click on the lower right to enroll the student into a new program and record the enrollment details via the Program Enrollment Edit Form.

Click on a tile to edit the enrollment of the student in the program via the Program Enrollment Edit Form.

Terms


This page shows all the academic terms of the student. Each tile shows:

  • Term name
  • Whether the term is closed or open (see the Term Edit Form help topic for more details.)
  • FT (Full Time) or PT (Part Time) status of the student.
  • Whether the student is New that term.
  • Student grade level in the term.
  • Number of credits tried/credits earned in the term.
  • GPA of the student for the term.

Click on the lower right to enroll the student into a new academic term. College Office will display the list of open terms into which the student is not currently enrolled (you can show closed terms too if needed): select the term and record the relevant details via the Term Enrollment Edit Form.

Click on a tile to access all the information related to the enrollment of the student in the academic term via the Term Enrollment View Form.

Tip: you can enroll a student in a term from several paths:

  • from here, the Terms page of the Admission View Form.
  • from the Students page of the Term View Form.
  • while enrolling the student in a class from the Students page of the Class View Form.

Classes


The page shows all the classes of the student. Each tile shows:

  • Course code and class section
  • Final grade if applicable
  • Course title
  • Academic term
  • Class attendance statistics: number of times present, late, absent and excused.

Click on the lower right to enroll the student into a new class. College Office will display the list of open terms into which the student is currently enrolled (you can show closed terms too if needed), once you select a term College Office will display the list of classes in that term in which the student is not already enrolled: select a class to complete the enrollment via the Class Enrollment Edit Form.

Click on a tile to either edit the student class enrollment record or view the class. Select Edit Enrollment to edit the enrollment record via the Class Enrollment Edit Form. Select View Class to view the information about the class via the Class View Form.

Tip: you can enroll a student in a class from several paths:

Independent Courses


The page shows all the independent courses the student is enrolled in. An independent course is a course taken by the student apart from a class, usually under the supervision of an instructor. Each tile shows:

  • Course code
  • Final grade if applicable
  • Academic term
  • Course title

Click on the lower right to enroll the student into a new course. College Office will display the list of open terms into which the student is currently enrolled (you can show closed terms too if needed), once you select a term College Office will display the list of active courses: select a course to complete the enrollment via the Independent Course Enrollment Edit Form.

Click on a tile to edit the student course enrollment record via the Independent Course Enrollment Edit Form.

Tip: you can also enroll a student in an independent course from the Indpendent Courses page of the Term Enrollment View Form.

Transfers


This page shows all the credit transfers granted to the student by your institution. Each tile shows:

  • Name of the course transferred
  • Number of credits transferred
  • Equivalent course or equivalent subject and grade level if applicable
  • Institution from which credits are transferred

Click on the lower right to add a new transfer and record the transfer information via the Transfer Edit Form.

Click on a tile to edit a transfer via the Transfer Edit Form.

Transactions


This page shows all the financial transactions of the student. Each tile shows:

  • Transaction effective date
  • Transaction Type (Charge, Payment, Credit, Refund)
  • Transaction amount
  • Transaction description

You can filter transactions by type (charge, payment, credit, refund) and/or by post date.


Click on the lower right to add a new charge, payment, credit or refund via the Transaction Edit Form.

Click on a tile to edit a transaction via the Transaction Edit Form.


© 2017   College Office • Updated: 09/05/17
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