My Institution

This form lets you view and customize settings that affect the way College Office looks or works. The form has 7 pages: Details, Settings, Custom Fields, Account, Email, Features and Subscriptions.

Details

This page shows the institution's name, OPEID, logo and contact information as it will appear on certain printed reports (for example transcripts).

OPEID is a US acronym that stands for Office of Postsecondary Education Identifier. Use this field to record the unique ID assigned to your institution by the government of your country.

Click the Logo button on the lower right to upload the logo for your institution.
Click the Edit button on the lower right to edit this information via the My Institution Edit Screen.

Settings

This page shows the various settings that affect the way College Office operates.

  • Generate ID: Yes if you would like College Office to auto generate the person identifier "Person ID", No otherwise.
  • ID Format (Microsoft Syntax): Formatting string used by College Office when generating the "Person ID". This is an advance feature, contact us for more information or refer to the Microsoft documentation on formatting numeric strings.
  • Next Person ID: Next value of the numerical part of the person identifier if College Office is auto generating this value.
  • Users Upload Their Picture: Do you allow users to upload their profile picture?
  • Users Edit Their Email Address: Do you allow users to edit their email address in College Office?
  • Users Edit Their Phone Number: Do you allow users to edit their primary tel number in College Office?
  • Students Can Upload Documents: Can students upload documents to their admission record?
  • Document Max Size: Maximum size (in kilo bytes) of a document that can be uploaded into College Office. The larger the amount you allow, the greater your storage needs in College Office could be.
  • Default Class Duration: This value is used to pre-fill the duration of a class when creating a class schedule. This is only a default value, it can be overridden at the class level via the Class Edit Form.
  • Teachers Can Record Attendance By Default: Are, by default, teachers allowed to record attendance? This is only a default value, it can be overridden at the class level via the Class Instructor Edit Form.
  • Teachers Can Modify Assignment Types By Default: Are, by default, teachers allowed to edit the assignment types of their classes? This is only a default value, it can be overridden at the class level via the Class Instructor Edit Form.
  • Teachers Can Record Grades By Default: Are, by default, teachers allowed to record grades for their classes? This is only a default value, it can be overridden at the class level via the Class Instructor Edit Form.
  • Auto Attendance: this feature is used to reduce the work of instructors when taking attendance. Attendance records are always assigned by default to Unknown and it is normally the instructor's responsibility when taking attendance to set them to either Present, Late, Absent or Excused. With this feature, you can instruct College Office to automatically set Unknown attendance to either Present, Late or Absent a set number of days after the class session has happened (this number of days is set via the Auto Attendance Delay in Days field below.) So, if you want you instructors to only record Late or Absent students and assume all others are Present, set Auto Attendance to Set to Present so that all records marked Unknown will automatically be set to Present. Set Auto Attendance to Do Nothing if you do not want to use this feature.
  • Auto Attendance Delay: the Auto Attendance described above runs daily shortly after midnight EST. If you want the process to set the attendance of class sessions that happened the day before, set Auto Attendance Delay to 1 (or 0, it will have the same effect), if you want the process to set the attendance of class sessions that happened 2 days before, set Auto Attendance Delay to 2, etc...

Click the Edit button to edit this information via the My Institution Edit Screen.

Custom Fields

This page shows custom fields that were added to record information specific to your institution. The number and types of these fields vary for each institution. We create these fields to address specialized needs & requirements of our customers, contact us for more details.

Account

This page shows the contact information of the Account Administrator and Billing Contact as required by section 2 of the Customer Terms of Service as well as the email address of the iDrive.com account used to share your daily backup.

Click the Edit button to edit this information via the My Institution Edit Screen.

Email

This page shows the email settings used by College Office to send emails. Check the Email page of the My Institution Edit Screen help topic for more information.

Click the Edit button to edit those settings via the My Institution Edit Screen.

Features

This page shows the College Office features available to your institution. By default all features are available unless you requested otherwise.

Subscriptions

This page is divided in two parts: the upper part shows your institution subscription(s) to College Office, the lower part displays a log of all charges, payments, credits and refunds for your institution.

Click on a subscription to view more details via the Subscription View Form.

Click on a transaction to view more details


© College Office, 2019 • Updated: 01/13/19
Comment or report problem with topic