An Affordable & User Friendly Student Management System
Benefits
Convenience and accessibility of a modern cloud-based system
Intuitive and user-friendly.
Well documented via a comprehensive and context-sensitive help system.
No IT infrastructure or expertise required; all you need is Internet access.
Users connect from anywhere using their desktop computer, tablet or smartphone.
Your data is safely stored in a secure US data center, protected from unauthorized access, safe guarded from disasters and never shared with 3rd party companies.
Features
Covers your need from admission to graduation
A comprehensive SIS/SMS solution, with online registration, online payment, class management, attendance, grades and more.
Our system is simple by design and our features focus on the fundamental needs of smaller institutions and stay clear of the greater complexity that large institutions require.
Customization
There are more ways College Office can be customized to meet the particular needs of your institution which are beyond the standard features and configuration settings available.
Custom reports
We can create custom reports or customize existing reports. It is normally fairly quick and relatively inexpensive.
Custom fields
We have designed College Office so that we can easily add custom fields to the main tables of the application, these fields can then be incorporated into various custom reports.
Custom import and export templates
Import templates enable you to import into College Office data that is generated by other applications. Export templates enable you to export College Office data in a format that can be imported by other applications. We can create specific templates that meet the unique requirements of other systems.
Adding new features
We are always open to discussing adding new features or improving existing ones in order to accommodate the needs of our customers.
Customer service
Our customers rave about our customer service.
Customer support is free and always responsive with quick turn around.
Your opinion matters and your feedback shapes the ongoing development of College Office.
LMS
Though College Office does not offer a full feature Learning Management System, it does includes some basic functionality of a LMS
Instructors can upload into College Office all the documents that pertain to their class. Documents can either belong to the class as a whole (such as a class syllabus) or be linked to specific class sessions or assignments.
Instructors can document each class session and provide live virtual meetings via Zoom or other similar technologies.
Students can easily retrieve all the information they need that pertain to the class as a whole, an assignment or a specific class session: documents, links to online documents or videos, instructor’s notes, virtual meeting information
Instructors can easily send emails to their students from College Office.
Security
College Office makes every effort to ensure that your data is always:
Protected from unauthorized access
Your data is safer in our cloud than on the premises of your institution where computers can be stolen, hacked or infected.
Your data is always encrypted while it travels on the internet as well as while stored on our server in a secure data center.
Protected from accidents and disasters
We backup your entire data every night and keep a copy of each backup for 30 days.
Always accessible to you
The latest backup of your essential data is always accessible to you and can be downloaded directly from within the application or automatically uploaded to a FTP or SFTP server of your choice.
Most smaller institutions do not have the IT expertise and resources to reliably protect their data from unauthorized access, catastrophic hardware failures, rogue employees or disasters.
Pricing
Our price is simple, all inclusive, and exceptionally affordable.
$50/month subscription fee
$3/month per active student. An Active Student is any student who is enrolled in at least one class during the calendar month.
There is no other cost from us: you get free onboarding, the program with all its features, all updates, unlimited support, and a 25 GB storage block to store the documents you keep in College Office (enough to store over 80,000 small PDF documents. Additional storage is available at 10 cents per GB per month.)
Reviews
We are highly satisfied with College Office. The quality, ease of use, and features are outstanding! The system is extremely user friendly, meets all of our needs, and the customer support and responsiveness is outstanding.
Barbara Kelly-Vergona, Registrar, Assumption College for Sisters (Denville, New Jersey)
It is user friendly and has all the necessary features that I need. Customer support is tops, there is nothing this company won't do to help a client.
Tina Vale, Registrar, Continental Theological Seminary (Brussels, Belgium)
This software really helped streamline the office of the registrar. A++ on service and support
Brian Hedge, IT Coordinator, ATS Institute of Technology (Chicago, Illinois)
Overall experience has been very good and tech support has been quite responsive. College Office maintains pertinent information for smaller, certificate programs like ours is presently, as well as having options for larger programs. Reports are fairly intuitive if not obvious and easy to create.
Rev. Maryanne Percy, Ph.D., Director of Christian Education, Epic Church International
Sophisticated without being too complicated. It has made a huge difference in our ability to manage our Bible College classes. It covers the essential without being difficult to use.
Pastor Zeke Wharton, GGC Church (Silver Spring, MD)
Features Overview
For administrators
Maintain a centralized repository of all individuals (former, current & potential students, instructors, staff) with their relevant personal information.
Maintain an accurate record of all students academic information.
Define course catalog and programs of study with their specializations & curriculum.
Manage terms (semesters), classes, schedules, instructors, rooms, student program enrollments, term enrollments, class enrollments, transferred credits, etc..
Match a student's progress with the curriculum of their program of study to guide registration.
Manage both live and recorded instruction delivery with emphasis on integrating remote class meetings (such as Zoom) & online content.
Manage advisor/advisee relationships.
Financial management module:
Automatic billing of students when they register online.
Students can pay their bills via College Office.
Students can elect to create a payment plan and have their credit card automatically charged for a number of payments defined by the institution.
Charges and payments are automatically recorded when students register online and pay online or via a payment plan.
You can always manually record charges, payments, credits or refunds.
Many financial reports (student financial statements, accounts payable, accounts receivable, etc..)
Broadcast email messages to targeted groups of individuals based on role, membership, enrollment status, etc...
Interact with other systems:
By importing data exported by other applications.
By exporting data in a format that can be imported by other applications.
Manage documents by uploading them into College Office and connecting them to the relevant students or classes
Generate the multitude of reports needed in the management of the institution.
For Instructors
View schedule, classes, students
Manage course content, documents, assignments, grading, class sessions & attendance.
View advisees and their relevant data
Broadcast email messages to students
Flexible gradebook that can automatically compute final grades
Print instructor specific reports such as class rosters, gradebooks, etc...
For Students
View schedule, class records, assignments, grades, attendance...
Easily access all the information that pertains to a class session: objectives, documents, online content, related assignments, remote class meeting access (such as Zoom) if applicable...
Access to all documents and online content posted by the instructor(s).
Share documents with the administrative office.
View financial records and pay online
Online registration to classes with automated guidance based on the student program of study and the classes they have already passed or transferred.
Option to create a payment plan when students register online
Print student specific reports such as report cards, unofficial transcripts, financial statements, etc...
Contact us
This form is exclusively for potential customers inquiries. For support contact us at support@collegeoffice.com
Philippe Serradji - Director of Business Development